By the end of this course delegates will be able to:

• Integrate understanding and practical information on the best methods and techniques to simplify the work.
• Design, simplify, and reduce unnecessary business correspondence.
• Overcome resistance to change and advanced administrative direction to develop work systems and simplify procedures

Symptoms and Diagnosis of Complications of Work Procedures:

• Accumulation of work.
• Multistage steps.
• Non - productive workforce.
• Refer to large numbers of files.
• Many staff movements.
• Multiple stages of control and review.
• Unnecessary or meaningless signatures and approvals / multiple copies.

Ways/Phases to Simplify Work:

• Select and define the work or works to be simplified or to improve its performance.
• Record the details of this work (details of the tasks).
• Analyze task details (why, how, what, where, when, and who).
• Reaching the maximum possible improvement.
• Establish a new, improved way of doing the job.
• Apply and follow the developed method.
• Simplify work techniques.
• Distribution work Schedule.
• the to Do list.
• List of activities.
• Analysis.
• What are time-consuming activities.
• Where are the necessary activities?
• Is the best use of human potential done?
• Have staff performed many tasks that are not related to basic work?
• Is the work distributed evenly?
• Flow Process Table.
• Basis of preparing the table.
• Used Symbols.
• Operation.
• Movements.
• Investigation.
• Delay.
• Storage.
• Analyze the table.
• What's going on?
• What is his necessity?
• Where should I be?
• When and in what order?
• Who is doing this task and how to perform it?

Work Statistics:

• The definition.
• Business units.
• Work scheduling.
• Related tasks.
• Division of labor.
• Bottlenecks.
• Required workers.
• Attract attention.

Methods/Steps of Work Statistics (Measurement):

• Factor selection.
• Calendar conditions.
• Divide the work into elements.

Determine How Long Each Item Will Perform By:

• Backward.
• Cumulative.
• Calculate the rate.
• Time Selected.
• Normal time.
• Deductions.
• Standard time.
• Study the delay rate.
• Calculate time through models.

Economics of Movement:

• Workplace.
• Dimensions of the human body.
• Fundamentals of the study of the labor movement.
• Hands movement.
• Fingers movement.
• Arms movement.
• Movement of legs and body.
• Combined movements.
• Layout Studies.
• Workplace Maps.

Work Flow Methods:

• Forms.
• Sequential form.
• Parallel model.
• A combined model of the unit.

Workflow Control Factors:

• Work factors.
• Workload.
• Oscillation in the workload.
• Partial loss.
• Availability of work tools and equipment.
• Workplace space.

Workers Factors:

• Staff specialties.
• Employee skills.
• Working time.
• Timing of work.
• Flexibility.
• Regulatory regulation.
• Employees' interests and interests.

Management Factors and Objectives:

• The speed.
• Economy in manpower, equipment, and cost of units.
• Quality.
• Accuracy.
• Consistency.
• Suitable for the public.

Control and Identification of Paperwork and Forms:

• Simplicity and homogeneity as goals.
• Elements of controlling paper forms.
• Objective direction.
• Question Direction.
• Registration.
• Analysis.
• Standardization.
• The definition.
• Specifications.
• Effective functional preservation of forms.
• Administrative Group Forms.
• Financial Group Forms.
• Production Group Forms.
• Material Collection Forms.
• Maintenance Group Forms.
• Digital archiving of forms.
• Standardization of forms.
• Size and shape.
• Number of copies.
• Weights and grades.
• Colors.
• Printing.
• Mechanical properties.
• Numbering.
• Reproduction.
• Dates.
• Development / Evaluation / Control.
• Analysis of forms.
• Ways of writing.
• Procedures.
• the design.
• Transcription.
• Determine the path of the forms.
• Amounts.
• Original and Transcription.

Human Factors in The Simplification of Work:

• Reject criticism.
• Resist change.
• Habit.
• Dependency.
• Vision.
• Insecurity.
• backing down.
• Change strategies.
• Join hands to solve problems.
• Appreciation.
• Compile the efforts of the working groups.
• Organizational Guide.
• Participation in management.
• Participation in decision-making.

• Managers and Supervisors
• HR Professionals
• Quality Management Professionals
• Employees who participate in the design and simplification of work procedures.
• End-users of these actions.
• Individuals who want to gain new important knowledge to enhance their profile