The aim of this training course is to show you how to deal with papers in an electronic way to get rid of the papers hard copy which takes a lot of space and time. Managing documents and content can be difficult. How do you best way, store and manage the documents and records in your firm? Does your approach meet compliance requirements, regulations and standards? What is the best way to manage electronic documents and records? How do you find the right documents and records when you need them? How does workflow and business process management work with documents and records management to help increase efficiency within your firm?
By the end of the program, participants will be able to:
- Manage/control documents, including folders and forms reduce document distribution costs –no more
- paper.
- Distribute and view documents costs –no more paper
- Scan, OC, index and archive paper documents.
- Automate other office functions that involve work flows and electronic mail
- Address requirements of ISO 9000 and other regulatory agencies.
- Understand different technologies involved in EDMS
- Manage EDMS projects and justify ROI
- Get hands-on training on some EDMS products
- Evaluate merging standards.
Introduction: Course Objectives & Outline
- EDMS –what is it and Benefits
- The paper flood
- The paperless office
EDMS Components & Document Capture, Distribution & Browsing
- Document capture
- Scanning of documents
- OCR and image processing
- Indexing, archiving and retrieval
- Demonstration
Other Sources of Documents
- Word processors/spreadsheets
- Forms
Document Management
- Document control
- Revisions/versions/histories
- Audit trails
- Reports
- Demonstration
Forms Management
- Creating forms
- Filling and saving forms/data
Document Distribution: Work flow Management
- Applications
- Creations
- Tracking/closure
- Demonstration
Document Distribution: Electronic Mail
- Concepts
- Demonstration
- Document Browsing
- Navigation
- Application/independent viewers
- Annotation/sticky/notes/red/lining
- Demonstration
- ISO 9000 & others Regulatory Requirements
System Architectures & Platforms
- LAN`s & WANs
- Client Server Architectures
Technology Options
- Authoring Systems
- Card/folio based systems
- Emerging Standards in EDMS
- Types of Documentation Systems:
- On-Line help System
- On –Line coaches and tutorials
- On –line documentation
- Glossaries
Some Representative EDMS Products
- Implementing EDMS
- Off – the-shelf vs. customs systems
- Allocating resources
- EDMS management
- Updating system
- Future topics
- Documents on demand
- Multimedia documents
Admin Staffs, Document Controller, Secretary HR employees, Managers and Supervisors of all industries who are interested in learning about tomorrows technologies for paperless working environment and minimizing the volume of paper. Additionally, also senior man.